I am not in any way affiliated with Sage Pastel.

This guide is pulled together from multiple online sources, use at your own risk. I can assist remotely with upgrading your software but I’m not an expert in the workings of Pastel. If you want an expert’s help, look at the end of the post.

VAT Update Patch for users of Sage Pastel v14, v17 and v18

If you are using Sage Pastel v14, v17 or v18, you can download the VAT Change Build update from the following location

http://pastelupdate.sagesouthafrica.co.za

If you are using a version of Sage Pastel prior to V14, you will need to follow this step-by-step procedure:

These steps can be done anytime between now and the end of the month

  • Go to Setup>Tax>General Settings>Percentages
  • In Row number 1, change the description from “Vat – Standard rated” to “Vat – Standard rated 14%” and change the date in the End column to 31/03/2018.
  • In Row number 11, insert the description “Vat – Standard rated 15%”, insert 15 in the Tax % column, change the Start date to 01/04/2018 and the End date to 31/12/2050.
  • In Row number 12, insert the description “14% Credit Note Mar 18”, insert 14 in the Tax % column, change the Start date to 01/04/2018 and the End date to 28/02/2019. This VAT code is to be used where credit notes need to be passed after 31 March 2018, relating to invoices processed before 1 April 2018.

The following changes can only be done after the last transaction has been processed on 31 March 2018, but before the first transaction on 1 April 2018

    • For each customer account, go to the Processing tab and, in the Tax section, change the default tax code from 01 to 11. If there is no default tax type set up, you can ignore this step.
    • For each supplier account, go to the Processing tab and, in the Tax section, change the default tax code from 01 to 11. If there is no default tax type set up, you can ignore this step.
    • Go to Setup…Customers…Control and, in the Configuration tab, change the Default Tax Type for Financial Lines from 01 to 11.
    • Go to Setup…Suppliers…Control and, in the Configuration tab, change the Default Tax Type for Financial Lines from 01 to 11.
    • For each inventory item, go to the Details tab and, under the Allow Tax section, change the VAT code from 01 to 11 for both Purchases and Sales.
    • Go to Setup…Inventory and, under the Integration/Groups tab, change the Default Buy Tax and the Default Sell Tax from 01 to 11.
  • If you have too many customer/supplier/inventory codes to make the above adjustments manually, speak to the experts below.
  • If you have any outstanding Sales Orders or Purchase Orders on 1 April 2018 with a VAT code of 01 on the line items, please note that the VAT code will need to be manually adjusted to 11 for each line item once the Order has been converted to a Tax Invoice / GRN / Supplier Invoice.
  • If you are using VAT inclusive selling prices, please note that your VAT exclusive selling price will be reduced on 1 April unless you increase the VAT inclusive price to accommodate the VAT rate increase.
  • If you have Recurring Invoice batches, you will need to change the VAT code, for each line item on each invoice, from 01 to 11, before your April 2018 invoices are created.
  • If you have invoices on hold carried over from March 2018, you will need to change the VAT code, for each line item on each invoice, from 01 to 11, before the invoices are finalised.

More Information

Troubleshooting

See https://handshake.co.za/2018/sage-pastel-accounting-vat-update-fixes/

Sage Pastel Experts

These guys will be flat out over this period, so get in early if you can, they work on a first-come-first-served basis.

Neither Tony or Neville work for Sage Pastel, they are private consultants.

  • Tony Stella – 082 903 6007 / tony@inkan.co.za
  • Neville Bailey – neville@accountingsoftwaresupport.co.za